This Privacy Policy contains useful information on how and why Esplan OÜ (hereinafter Esplan) collects, processes and distributes personal data. The Privacy Policy is governed by the General Data Protection Regulation (GDPR). Privacy Policy is valid from 25 May 2018.

The Privacy Policy governs the processing of personal data and the use of cookies on the Esplan website www.esplan.ee (hereinafter the website).

We do everything we can to protect the privacy of website users and our customers.
We confirm that the processing of your personal data (hereinafter also data) complies with the respective legislation of Estonia and the European Union.

By using our site you agree to our rules and terms of data processing.

Personal data are data that allow a natural person to be identified, directly or indirectly, on the basis of various identifiers (name, personal identification code, location information, etc.), including his/her characteristics, relationships and affiliation.

Users are all persons visiting Esplan’s website or social media profile, contacting Esplan (for example, through the website contact form) or submitting a candidacy or application for employment.

Data processing is the collection, storage and use or other activity of personal data for a certain purpose.

Services include all free and paid services offered by Esplan and other online materials.

By using the website, the user gives consent to the processing of his/her data in accordance with this Privacy Policy.

You provide us with your personal data:

• e.g. by contacting us by phone, e-mail or via website, social media channels, our office, on customer days or other public events organized by us, or by uploading your CV on our website

Esplan collects the following personal data through the website:

• User name and e-mail address – collected by requesting data via the website contact form
• Website and social media traffic and usage statistics – with Google Analytics

Esplan only collects data that is required by the laws of Estonia and the European Union and the agreements entered into, or which are essential for providing Esplan products/services and improving Esplan’s marketing activities.

• Esplan uses the collected personal data to provide the user with a service such as communicating with the user and forwarding offers.
• In the case of recruitment for which Esplan has legitimate interest as an employer, according to the specific employment relationship and the requirements of the post to be filled

• Esplan uses traffic statistics to analyze and improve user experience and market more effectively.

Each user has the right to prohibit the processing of their data (unless the respective agreement has been pre-contracted or otherwise entered into in writing).

A third party is:

• An Esplan partner who stores personal data about users and with whose product or service Esplan provides free or paid services to its users.
• who is engaged in website development, administration or hosting and may have access to technical log files.

• a provider of Google Analytics service, who has access to the collected statistics, is Google LLC. It is a large enterprise that has taken steps to ensure that its activity complies with the privacy standards of the European Union (EU-US Data Protection Framework for Privacy Shield).

Esplan retains personal data as long as it is necessary for the purpose or required by law. Personal data collected via the contact form will be stored until the user expresses their wish to delete them. Website and social media usage statistics are maintained according to platform settings.

Esplan takes all reasonable steps to protect the personal data it manages. Access to and processing of personal data is restricted to authorized persons. The personal data of all users is treated as confidential information.

The user has the right at any time to express a wish to access, correct, supplement or erase his/her data. Users must send a corresponding request to the email address info@esplan.ee

If the user finds that his/her rights have been violated when processing personal data, he/she has the right to address the Data Protection Inspectorate.

What’s a cookie?

Cookies are strings of text-only information that are uploaded to your computer, laptop or mobile device (hereafter all referred to as ‘devices’) whenever you visit a website. The next time you visit the same website, your browser reads the cookie and sends information to the site that originally uploaded the cookie or to the site that recognised it. You can find out more about cookies online at www.allaboutcookies.org.

Cookies are extremely useful and can be used for a number of purposes. Among other things, they can make visits to a website much easier, since they remember your preferences and both speed up and simplify communication between you and the site. Cookies are sometimes also used in order to show you ads related to your hobbies and interests.

You can change your cookie settings on the website you’re visiting (‘first-party cookies’) or on external websites whose content is available on the website you’re visiting (‘third-party cookies’).

Depending on its type, a cookie is either saved for the period of a single website visit or for repeated visits.

We follow the principles set out below in recording cookies.

Session cookies

This cookie enables us to correlate actions that take place during your browser session. A session begins when a browser window opens and ends when it’s closed. Session cookies are stored temporarily and are deleted as soon as the window is closed.

Persistent cookies

This is a cookie that’s stored on your device for a longer period (the period encoded in the cookie). It’s activated each time you visit a website in the given period.

Types of cookies

There are four main types of cookie:

Strictly necessary cookies

These cookies are essential in order to enable you to move around a website and use its features. They can also provide a service you’ve asked for. For example, they might remember the items you’ve placed in your shopping basket in an online store. We don’t need to ask your permission to use these cookies.

Functionality cookies

These cookies allow a website to remember choices you make (such as your user name, language or the region you’re in) and provide enhanced, more personalised features. For example, a website may be able to provide you with local weather reports or traffic news by storing your place of residence in a cookie. These cookies can also remember your preferences in regard to text size and fonts and offer a desired service like watching videos or commenting on blogs. The information these cookies collect may be made anonymous, and they can’t track which websites you’ve visited and what you’ve done there.

Performance cookies

These cookies collect information about how you use a website – for instance, which pages you visit most often and whether you get error messages on them. These cookies don’t collect information that identifies you. All of the information these cookies collect is aggregated and therefore anonymous. They’re only used to improve how a website works.

Targeting cookies

These cookies are used to deliver adverts to you personally, based on your hobbies and interests. Often the number of times you see them is limited so as to measure the effectiveness of the advertising. They’re usually placed by advertising networks, but always with the website operator’s permission. They remember that you’ve visited a website, and this information is shared with other organisations (such as advertisers). Targeting cookies are often linked to the site functionality provided by another organisation. You can find out more about targeting cookies and Internet privacy online at www.youronlinechoices.com.

Esplan reserves the right to change the Privacy Policy unilaterally and without advance notice in order to ensure their compliance with the law. The Privacy Policy is always available in its latest form on the Esplan website.

For all Privacy Policy and data processing issues, please contact info@esplan.ee